All students can have up to four extensions on coursework submissions within the academic year of the course you are studying without providing any documentary evidence. If you need more than four extensions, you should submit a request for consideration of your Exceptional Circumstances.
Please note - an Extension cannot be deleted once the request has been accepted. You should only apply for an Extension if you really need the additional time.
Please note - an Extension cannot be deleted once the request has been accepted. You should only apply for an Extension if you really need the additional time.
An extension will allow you an additional 5 working days to complete your assessment (this could be up to 10 days if the request is related to the condition supported by your Learning Contract or you are a Student Carer, Elite Athlete or you have a Pregnancy and Maternity Student Support Plan).
We suggest you contact Hallam Help to enquire whether an extension is right for you and in certain circumstances you may be referred to a Student Support Adviser.
The difference between an Extension and Exceptional Circumstances Request
Extension | An extension provides an additional 5 working days to submit an assessment beyond the original submission deadline or 10 working days if you fall within one of the following student categories - Students with Learning Contracts, Elite Athletes, Student Carers and Pregnant Students. |
Exceptional circumstances | Exceptional circumstances provide another chance to submit or attend an assessment in a later assessment period. |
What assessments are eligible for an extension?
Each assessment task will have a set submission deadline. It is important that you familiarise yourself with all your deadline dates to be able to apply for an extension in a timely manner.
Your assessment statement is published on My Student Record and shows the deadlines for all your assessments in the academic year.
There are certain types of assessment task where you are not able to apply for an extension, but where there may be alternative support methods available. These include:
Examinations / Time Bound Assessments | Examination dates cannot be changed. If you are incapable of attending an examination due to exceptional circumstances than you can request to attend in a later assessment period. In some situations, you can use the self-certification process to declare an illness. |
Presentations / Practical Assessment | Presentation dates generally cannot be changed but you should check with the Module Leader first. If they cannot be changed and you are incapable of attending due to exceptional circumstances than you can request to attend in a later assessment period. In some situations, you can use the self-certification process to declare an illness. |
Group work | Where a group of students require an extension in relation to a group work submission, this will need to be considered in liaison with the Module Leader. Whether this can be agreed is dependent on the type of assessment task (for example if it requires a physical presentation on a fixed date then it may not be possible to extend this). Deadlines will not be extended on the basis of an individual member of the group requiring an extension. You can however use the exceptional circumstances process to request to be assessed in a later assessment period. This will generally involve you doing an individual piece of work that tests the same learning outcomes. |
Sub-tasks | Sub-tasks are highlighted in green on your assessment statement and are not eligible for extensions or exceptional circumstances requests. You should discuss any issues with meeting deadlines with the Module Leader. |
Procedure to request an Extension
If you wish to request an extension you should submit a request through your My Student Record account. Click on the Extenuating Circumstances tab at the top of the screen then click on Extension Dashboard - submit or view requests. Under the option on the left which says Extension Requests Awaiting Submission click Begin New Request.
Extensions can be requested up to 10 working days prior to the deadline including the day of the assessment for coursework tasks.
You can request an extension up to 24 hours after the submission deadline. Work submitted late without an extension will be given a mark of zero.
What Happens Next
We will email you within 48 hours to tell you the outcome of your extension.
What happens if I need more time after receiving an extension?
If you need more time than the extension allows, you should consider submitting an Exceptional Circumstances request.
Students with Learning Contracts, Elite Athletes, Student Carers and Pregnant Students
If you fall into the above student groups, you will need to follow the same initial process outlined above to request an extension and the online extension process will cap you at 4 extensions. If you feel you need an additional 10 day extensions, then you need to discuss this with your Student Support Adviser prior to the assessment deadline. If you are eligible for longer extensions, it may not be necessary for you to request Exceptional Circumstances, instead you you need to speak to your Student Support Adviser.
Further Guidance
For more information, read the Extensions and Exceptional Circumstances Policy and Procedure document.