New students

Enrolment for most new students is now a fully online process.  This can be started as soon as you receive your email inviting you to enrol online and you are advised to do so as soon as possible so that by the time you do arrive in Sheffield, you should be fully enrolled.

Conditional Enrolment

Initially some students may be conditionally enrolled.  This will be due to checks which need to take place first, depending on the type of course you are enrolling on.  The different types of checks may include DBS, Health checks, Suitability to Teach, Qualification checks, Immigration checks for international students, ATAS requirements.
If your course has professional requirements such as DBS and Health checks, you will have been informed about these and what to do to complete them.  These checks will be processed by either the Professional Issues Team for courses in HWLS or by the Academic Administration Team for Education courses.
During the online enrolment task, you will need to provide some further information about yourself and will be asked to upload copies of your ID and if relevant, copies of your qualifications and immigration documents.  These documents need to be verified by administration staff.  You will be conditionally enrolled until these documents have been verified.
If you are conditionally enrolled, it does not prevent you from being able to start your course or participate in Welcome Week activities.  Conditionally enrolled students can log on to Blackboard, view their timetables and participate in teaching sessions.
Enrolment on your course is a process that can take several days to complete, particularly if you have qualifications that need to be verified or your course requires professional check.  Please be patient at this very busy time.  Many students will fully enrol on their course during the Welcome Period, 11-21 January.
Students who have been conditionally enrolled will receive an email of confirmation when they have been made fully enrolled.

Other Information

By agreeing to the terms and conditions you will enter into a formal contract with us.
It is crucial that you provide us with a valid email address.  If you have a work or college email, please also supply a personal one, so we can be sure of contacting you.
If you wish to defer your entry please write to the University Admissions office:
Home students - including your UCAS personal Identification number if you have one.
International students –

More information about enrolment can be found on our Enrolment FAQs page.
Once you are fully enrolled, you can arrange to collect your SHUcard and be able to access IT resources and the libraries.
Where appropriate we will confirm your attendance to Student Finance if you are eligible for a loan, allowing you to access your student loan.  Loans are usually paid to students within 3 to 5 working days this notification being made.

IT account activation

Before you can begin the enrolment process you must activate your SHU IT account.  To do this follow the link provided in the email inviting you to enrol.  Here you will be able to create a password and security questions for your account.  Once your account has been activated you can use your new password to login and begin your enrolment.

Pre-enrolment (Research students only)

In the weeks before you are due to arrive in Sheffield, we will invite you, via email, to complete your pre-enrolment online.  This will require you to provide some further information about yourself before you can be fully enrolled as a new student at Sheffield Hallam University.
You will enrol via My Student Record (the student record system), which you will be able to access once you have received your enrolment email.  There is a link to My Student Record at the top right of the screen in My Hallam.
After you have completed the pre-enrolment process, you will be contacted by a Research Administrator to arrange completion of your enrolment.  If you are an international student, you will be conditionally enrolled until all immigration checks have been completed.

Returning students

If you are a returning student, you will need to re-enrol in My Student Record; an email reminder inviting you to do so will be sent out before the start of the year.
To enrol:
  • Login to My Student Record using your normal SHU username and password
  • Once you are logged in, select My Enrolment and Fees from the menu on the left
  • Use the Next buttons to move through the screens.  There will be instructions to guide you through
  • If you log out part way through, you will be able to return to the point at which you stopped the next time you login
  • At the end you MUST click Finish to complete the enrolment process

If you have not enrolled within three weeks of your course start date, the University will withdraw you from your programme of study.  In addition, we will inform Student Finance England or appropriate award authority and cancel access to the Learning Centre and to all IT systems, including Blackboard.
If you do not intend to continue studying on your course, you should complete the withdrawal process by contacting your Faculty office.
If you need any help with enrolment (new and returning students), you can contact the enrolment team the following ways;
Phone: 0114 478 1478
Phone lines will be open 9am - 5pm, Monday - Friday


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